Peralta District PTA encompasses all of Alameda County and is one of 28 PTA districts that make up the California State PTA. Peralta District PTA serves over 150 PTAs, about half of which are in the 4 PTA councils (of Alameda, Berkeley, Fremont, and Pleasanton) and the other half are "out of council" PTAs in the cities of Albany, Castro Valley, Hayward, Livermore, Newark, Oakland, San Leandro, San Lorenzo and Union City.
USE OUR CALENDAR to plan ahead for important dates and events!
Insurance Rates for 2017-2018:
Units: $228 Councils and Districts: $159
CONTACT INFORMATION for officers should be done by entering information directly into PTAEZ at: www.ptaez.com Please let us know when officers change and/or when contact information changes. If you need another copy of the directions, contact president [at] peraltadistrictpta.org
VERY IMPORTANT - Received a letter from a governmental agency? (Internal Revenue Service, Franchise Tax Board or Attorney General’s Office) Please do not call the governmental entities that sent you the letters. Provide financialreports [at] peraltadistrictpta.org with a copy of the letter asap. These agencies specifically have asked that all help requests start with California State PTA because PTA has formed working relationships with the IRS, FTB and AG and can address your PTA-specific questions.
Report Due Dates
Copies of all financial reports and tax filings are to be submitted through channels to Peralta District PTA. See http://peraltadistrictpta.org/files/REQUIRED_PAPERWORK.pdf for a list of what we expect to receive.
Submit your reports to Peralta District PTA by sending electronic copies to financialreports [at] peraltadistrictpta.org. If you need to send hard copies, please email financialreports [at] peraltadistrictpta.org to ask for the mailing address.
|Officer Roster||By the September meeting|
|Annual Financial Report||By the September meeting|
|Approved Budget||By the September or October meeting|
|Year-End Audits||By the September meeting|
|Copy of IRS/FTB Tax Returns||By November 15th|
|Unit and Council RRF-1 Forms||By November 15th|
|Workers Comp form without surcharge
(accompanies insurance form)
|By December 6th|
|Workers Comp form with surcharge||By January 15th|
|Mid-Year Audits||By the January or February meeting|
|Annual Historian Reports||By the May meeting|
Financial Due Dates
If you are located in the following areas, Alameda, Berkeley, Fremont, and Pleasanton, you are part of a council and must contact your council treasurer for due dates. Council treasurers must submit these items on behalf of their units to Peralta District PTA by the dates below.
If you are a unit in the following areas, Albany, Castro Valley, Hayward, Livermore, Newark, Oakland, San Leandro and San Lorenzo, you must submit the items to Peralta District PTA by the due date below. Click here to download any necessary forms.
Membership Dues (Per Caps) – remit per caps for at least 30 members to qualify for "Ready Set Remit" award (Use Peralta District PTA's REMIT FORM if you are an out-of-council unit; remit to your council if you are in a council)
Every PTA must file three (3) tax forms by November 15 each year; for more information see http://peraltadistrictpta.org/files/Tax_Returns_Tax_Support_Center_Info.pdf
• IRS Forms 990EZ or 990 due to the IRS for PTAs grossing over $50,000 the previous fiscal year. IRS Form 990-N must be filed electronically by PTAs grossing under $50,000 the previous fiscal year.
• FTB Form 199 due to the FTB (State of California) for PTAs grossing over $50,000 the previous fiscal year. FTB Form 199-N must be filed electronically be PTAs grossing under $50,000 the previous fiscal year.
• Attorney General form RRF-1 due to Attorney General's office.
First required remittance of membership dues (per caps); Every PTA must remit 15 members to remain a "unit in good standing".
Insurance Premiums due to remain a "unit in good standing" and retain PTA charter. Insurance Late Fee of $25 applies to Insurance Premiums not received to date.
Worker's Compensation Annual Payroll Report due for those who made no payments to independent contractors.
||Worker's Compensation Annual Payroll Report and any required Insurance surcharges due to Peralta District PTA.|
Last day for Peralta District PTA to receive "per capita" to be counted for this year.
Although not a PTA deadline, TAX FORMS ARE DUE NOVEMBER 15th for any PTA with a fiscal year that ends on June 30 (which is all of the PTAs in Peralta District PTAs). The IRS does send penalty letters to those not filing. Please contact Peralta District immediately upon receiving such correspondence from the IRS and provide a copy of the communication to financiareports [at] peraltadistrictpta.org For more information on who must file, see Tax Information
Additional Due Dates
The following are due dates for receipt by Peralta District for various awards and events.
Reflections entries due to District Reflections Chair
|January 13, 2018
||Reflections Awards Ceremony
||Senior Scholarships and SPOTLIGHT Awards|
||Contact info for new officers due in PTAEZ|
Annual Reports due to District Historian
Please Note: These deadlines are for councils and out-of-council units only. Units in a council must follow their council deadlines so that their council can meet these Peralta deadlines. Any other deadlines mentioned in mailings from State and National PTA are deadlines for districts, not for units and councils.